CONDITION REPORT
Condition Report
Artists should fill out the Condition Report before shipping their work. When cleaning and checking the work before packing, take a few minutes to fill out the Condition Report form in detail noting any wear, blemishes, scratches, fading, tears, cracks.
Download 
Exhibitions: Artist Checklist PDF
Download Condition Report PDF
Photographs of the front and back can serve as the best reference to show if any condition problems may or may not exist along with the written description. This effort to document the condition of the artwork is a simple and effective professional procedure that offers greater assurance that the work will be returned in its original condition. If there is damage to the work during the exhibition or shipping, a completed Condition Report with accompanying photographs will make a claim for damaged work much easier for the insurance carrier to accept.
(See Claims for Damaged Work in the Professional Guidelines.)
The Artist should provide a complete list of information about each object such as materials (be exact), fabrication methods, techniques and process, date of fabrication, etc. The sponsor can use as much information as they want for their labels or exhibition materials, but at least the artist will have provided complete information. For example, the term “mixed media” is not appropriate for the Condition Report, but may be appropriate for the wall label in the exhibition.
Keep one copy of the Condition Report for your records. Enclose a separate copy of the Condition Report with the work at the top of your box so it cannot be missed when the shipping container is opened.
Download Exhibitions: Artist Checklist PDF
Download Condition Report PDF
TRAVELING SHOWS
When the artwork is traveling as an entire show from one exhibition location to another exhibition location (without returning to the artist’ studio or home), this type of exhibition is referred to as a “traveling show.”
Use the Condition Report in the Professional Guidelines to document the condition of the art or craft at every venue. This way, if damage occurs at any time it can be documented.
More information about exhibitions, using a Condition Report and professional advice can be found on ASK Harriete.