INVENTORY RECORDS: Documentation and Provenance
This document is in two parts:
- a sample PDF Inventory Record form
- a description of the information
The sample Inventory Record Form can be downloaded and printed for your convenience. Use this form to document important information about your work. It is available as a PDF suitable for printing or Excell.
PDF INVENTORY RECORD form
Excell INVENTORY RECORD form
This text document (downloadable as Word ,and PDF ) discusses the value of keeping your Inventory Record up to date, and highlights the categories on the Inventory Record form.
PDF description of the INVENTORY RECORD form.
Word description of the INVENTORY RECORD form. It is critically important to keep accurate and complete Inventory Records of your work, regardless of whether that work is production, limited edition, commission, or one-of-a-kind work.
The value of this information cannot be overstated. The artist’s INVENTORY RECORD serves as documentation for the future, establishing the provenance (origins, exhibition and publishing history) of a particular piece.
If you prefer to keep records in your computer, there is also an INVENTORY RECORD form in an Excel version.
In summary, the information in the INVENTORY RECORD for each piece should include:
I EXHIBITION RECORDS
II PUBLICATION RECORDS
III GALLERY SALES and COLLECTOR RECORDS
IV MUSEUM ACQUISITIONS
V UPDATED VALUATION OF YOUR WORK
VI TRANSFER OF OWNERSHIP to another collector or museum.
Also included in this document is information relating to:
Keeping Estate Records
Keeping Records Up-to-Date
Repair and Restoration
Inventory Records: Documentation and Provenance an itemized list
Inventory Records: Documentation and Provenance form (in the pdf version only)
PDF INVENTORY RECORD form Excell INVENTORY RECORD form